Briefing Notes for Volunteers
Thank you for booking on to a Worktree Virtual Career WorkOut session. The session will introduce students to work guests from different work backgrounds so they can find out what it’s really like in different jobs. Students simply ask guests questions about their personal experiences of work. Below is some more information regarding the session.
How will the session run? You will join up to four other work guests in the virtual classroom using MS Teams. You will receive the MS Teams link once booked into a session. Please ensure you have MS Teams installed on your device/laptop/computer. After clicking the link, and maybe waiting a minute or two for the Worktree Facilitator to finish briefing the students, you will immediately find yourself in the virtual room and being asked by the Worktree Facilitator to introduce yourself in less than a minute along the lines: what is your role, how long have you done it, what job were you thinking of when you were the age of these students? The Worktree Facilitator will facilitate and manage all the asking and answering of questions in the virtual classroom.
What questions will I be asked? We can't be certain because students are invited to come up with their own questions (relating to your experiences of work). Here are the questions we give students to consider.
MS Teams lobby. The Worktree facilitator will admit you into the classroom from the MS Teams lobby. This may take us a few minutes therefore please do stay on the link even if a few minutes over the starting time.
Sound/Camera. Please check that your audio and camera are working. If possible select a 'blurred' background. When you are not speaking during the session, click mute to eliminate any feedback/background noise. When you are asked a question, please unmute to give your response.
Photos/Recording. Due to School safeguarding policies, you are not permitted to make a recording or take images of the session.
Dress code - Professional smart casual or work uniform.
Language. Please simplify any business or technical terms, avoid acronyms if possible, and give examples. Please do not comment on student behaviour, unless positively (Worktree will address any behaviour issues directly with the school). Please avoid referring to other similar sessions you have attended as we want students to enjoy the uniqueness of their session.
What if I can’t make it? Please try to find a replacement and contact Bhupinder as soon as possible on 07749 223918, bhupinder.roda@worktree.org (otherwise Tom on 07962 838685, tom.bulman@worktree.org).
Technical difficulties. If you encounter any technical difficulties at the time of joining, please contact Bhupinder on 07749 223918
Support during the session. If at any point you require assistance during the session, please use the ‘raise hand’ icon and the Worktree facilitator will support you.
Are there ID or vetting requirements? There is no need for ID or vetting because a Worktree facilitator and a school teacher will always be present so guests will be supervised.
PLEASE NOTE:
THIS SESSION INVOLVES WORKING WITH: Post-16 students with moderate learning difficulties. You may need to simplfy business terms and your job role so that the students have a better understanding.
Where do I go? Please report to the White Spire School Reception where you will be met by a School or Worktree representative.
What time do I need to arrive? Please report to the School Reception at 9.50am.
Who is the School contact? The main School contact for this Initiative is Susan Marshall.
What are my transport/parking options getting to the event? Car parking and mobility spaces are available in the main School car park. In the event this car park is full please park in the staff car park in the shared entrance with Lord Grey School which is right next door.
Are there ID or vetting requirements? No, there is no need for ID or vetting because a Worktree facilitator and a school teacher will be present at all times so guests will be supervised. Please ensure that you are never left alone with a student(s).
What can/can't I bring to the event? You don't need to bring anything, just be ready to answer the students' questions honestly. You can bring business cards for networking.
Can I contact the organiser with any questions? Yes, please contact Bhupinder Roda, Tel 07984 178416, bhupinder.roda@worktree.org
Is my registration transferrable? If you can't make it, please try to find a replacement and contact Bhupinder as soon as possible.
Student group - Post-16 students with moderate learning difficulties. You may need to simplfy business terms and your job role so that the students have a better understanding.
Safeguarding – If a student discloses a concern to you please do not ask any questions. Please inform a member of the Worktree team immediately who will take the next course of action.
Photographs - The School and/or Worktree will take photographs during the session. These photographs may be used on our website as part of a news story to publicise the event. If you would prefer that we do not use your image, please let the Worktree Team know as soon as possible or at the event on the day. Guests are not permitted to take photographs during the session using their own personal devices. If you would like a photograph to publicise your involvement in Career WorkOut, please speak to the Worktree team before the event.